Procurement Clerk

Compile information and records to draw up purchase orders for procurement of materials and services.

O*NET reports this occupation under titles such as: Buyer; Procurement Assistant; Procurement Officer; Procurement Specialist; Purchasing Assistant; Purchasing Associate; Purchasing Clerk; Purchasing Coordinator; Purchasing Specialist; Warehouse Clerk

Tasks

• Track the status of requisitions, contracts, and orders.
• Perform buying duties when necessary.
• Prepare purchase orders and send copies to suppliers and to departments originating requests.
• Calculate costs of orders, and charge or forward invoices to appropriate accounts.
• Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.
• Approve and pay bills.
• Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.
• Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
• Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Prepare, maintain, and review purchasing files, reports and price lists.
• Review requisition orders to verify accuracy, terminology, and specifications.
• Respond to customer and supplier inquiries about order status, changes, or cancellations.
• Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.
• Compare suppliers' bills with bids and purchase orders to verify accuracy.

Knowledge

• English Language
• Administrative
• Customer and Personal Service
• Economics and Accounting
• Administration and Management
• Mathematics
• Computers and Electronics
• Transportation

Skills

• Reading Comprehension
• Speaking
• Active Listening
• Critical Thinking
• Writing
• Monitoring
• Active Learning
• Mathematics

Abilities

• Oral Comprehension
• Oral Expression
• Written Comprehension
• Near Vision
• Written Expression
• Information Ordering
• Speech Clarity
• Problem Sensitivity
• Deductive Reasoning
• Inductive Reasoning
• Speech Recognition
• Mathematical Reasoning
• Category Flexibility