Human Resources Assistant

Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

O*NET reports this occupation under titles such as: Human Resources Administrative Assistant (HR Administrative Assistant); Human Resources Assistant (HR Assistant); Human Resources Associate (HR Associate); Personnel Clerk

Tasks

• Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
• Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
• Explain company personnel policies, benefits, and procedures to employees or job applicants.
• Provide assistance in administering employee benefit programs and worker's compensation plans.
• Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
• Prepare and set up for new employee orientations.
• Gather personnel records from other departments or employees.
• Examine employee files to answer inquiries and provide information for personnel actions.
• Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
• Compile and prepare reports and documents pertaining to personnel activities.

Knowledge

• Personnel and Human Resources
• Administrative
• Customer and Personal Service
• Administration and Management
• English Language

Skills

• Reading Comprehension
• Active Listening
• Speaking
• Writing
• Critical Thinking
• Monitoring
• Active Learning

Abilities

• Oral Comprehension
• Oral Expression
• Written Comprehension
• Written Expression
• Speech Clarity
• Near Vision
• Speech Recognition
• Problem Sensitivity
• Deductive Reasoning
• Information Ordering
• Category Flexibility
• Inductive Reasoning