Court / Municipal Clerk

Perform clerical duties for courts of law, municipalities, or governmental licensing agencies and bureaus. May prepare docket of cases to be called; secure information for judges and court; prepare draft agendas or bylaws for town or city council; answer official correspondence; keep fiscal records and accounts; issue licenses or permits; and record data, administer tests, or collect fees.

O*NET reports this occupation under titles such as: City Clerk; City Recorder; City Secretary; Court Clerk; License Clerk; License Specialist; Motor Vehicle Licensing Clerk; Municipal Clerk; Permit Service Representative (Permit Service Rep); Town Clerk

Tasks

• Plan or direct the maintenance, filing, safekeeping, or computerization of all municipal documents.
• Examine legal documents submitted to courts for adherence to laws or court procedures.
• Record case dispositions, court orders, or arrangements made for payment of court fees.
• Answer inquiries from the general public regarding judicial procedures, court appearances, trial dates, adjournments, outstanding warrants, summonses, subpoenas, witness fees, or payment of fines.
• Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.
• Question applicants to obtain required information, such as name, address, or age, and record data on prescribed forms.
• Instruct parties about timing of court appearances.
• Perform administrative tasks, such as answering telephone calls, filing court documents, or maintaining office supplies or equipment.
• Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.
• Coordinate or maintain office tracking systems for correspondence or follow-up actions.
• Research information in the municipal archives upon request of public officials or private citizens.

Knowledge

• Administrative
• Customer and Personal Service
• English Language
• Law and Government
• Computers and Electronics
• Mathematics

Skills

• Active Listening
• Speaking
• Reading Comprehension
• Writing
• Critical Thinking
• Monitoring

Abilities

• Written Comprehension
• Oral Comprehension
• Oral Expression
• Near Vision
• Speech Recognition
• Problem Sensitivity
• Information Ordering
• Written Expression
• Deductive Reasoning
• Inductive Reasoning
• Category Flexibility
• Selective Attention
• Speech Clarity